OFFICE AGENT CLASS I (ACCOUNTS PAYABLE)

POSITION: OFFICE AGENT CLASS I (ACCOUNTS PAYABLE) 

DEPARTMENT: FINANCIAL RESOURCES DEPARTMENT  

SALARY: FROM $22.36 TO $25.00 AN HOUR DEPENDING ON EXPERIENCE AND QUALIFICATIONS 

COMPETITION NUMBER: AG1FINCP2311-01  

LOCATION: MONTREAL  

STATUS: FULL-TIME REGULAR POSITION 

STARTING DATE: DECEMBER 2023 

Kativik Ilisarniliriniq (KI) is a school board offering educational services in the 14 communities of Nunavik. 

FUNCTION & DUTIES:

Under the supervision of the Assistant Director of Financial Resources, the Office Agent Class I for Accounts Payable carries out the following tasks:

• Receive, forward and verify purchase orders and match them with packing slips as needed.
• Match invoices with the respective delivery orders and purchase orders and check the invoiced items: quantity, cost and payment;
• Contact, if applicable, the resource-persons and/or vendors for data clarification or adjustment;
• Post invoices accurately and enter them into the accounting system;
• List the invoices for hotels and Visa cards and ensure that they have the correct charge code;
• Stamp and distribute the department’s mail;
• File and archive the department’s documents;
• Print, verify, codify and issue accounts payable cheques as required;
• Order office items for the financial services;
• Perform any other related tasks.

QUALIFICATIONS:

Secondary 5 and one year experience in accounts payable.

The Board may, at its discretion, waive any or all of the afore-mentioned qualifications if it finds a suitable candidate who is a beneficiary of the James Bay and Northern Québec Agreement (JBNQA) and who accepts, as a condition of employment, to follow a training plan determined by the Board.

REQUIREMENTS:

• Fluency in two of the Board’s three official languages (French, English, Inuktitut).
• Accounting basics.
• Experience in computer data entry using an accounting software program.
• Intermediate knowledge of spread sheet software, such as Excel.
• Good analytical mind and attention to details.
• Autonomous and resourceful.
• Some knowledge of the standards related to the application of GST and QST. 

WORK SCHEDULE:     35 hours/week from Monday to Friday 

CLASSIFICATION / SALARY / BENEFITS:

In accordance with the AENQ collective agreement for support staff, this position belongs to job category 4102: from $22.36 to $25.00 an hour depending on qualification and experience. All benefits are prorated based on the percentage of the task. 

In addition to salary, you may be eligible to benefits such as:

• 20 days paid vacation
• 2-week paid holiday period
• Free parking
• Employee and Family Assistance Program
• Career development opportunities
• Hybrid work schedule

      and, when applicable, other benefits such as:

• Summer schedule
• Northern premium
• Food transportation allocation
• Paid relocation benefits
• Retention and attraction premium
• Up to three (3) round trips to and from Nunavik