EXECUTIVE ASSISTANT

POSITION: EXECUTIVE ASSISTANT

DEPARTMENT: EDUCATION SERVICES

SALARY: FROM $72,911 TO $97,212, DEPENDING ON EXPERIENCE AND QUALIFICATIONS

COMPETITION NUMBER: EXAES2311-01

LOCATION: KUUJJUAQ

STATUS: FULL-TIME REGULAR

START DATE: NOVEMBER 2023

Kativik Ilisarniliriniq (KI) is a school board offering educational services in the 14 communities of Nunavik.

The incumbent is responsible for the management of the technical and administrative activities of the Education Services department.

FUNCTION & DUTIES:

Under the supervision of the Director of Education Services, the incumbent must, in particular:

• Coordinate the planning of executive appointments, meetings and travels, and ensure all the necessary and timely arrangements.
• Provide administrative support regarding budgeting and financial activities, including managing records and archives (physical and electronic) and liaising with the Finance department.
• Prepare drafts of communications, reports, minutes of meetings, etc.
• Oversee incoming and outgoing communications for the department, including emails, phone calls, reports, and internal correspondence.
• Act as a gatekeeper for internal and external contacts, including vendors, colleagues, clients, and customers.
• Maintain the Director’s and the department’s calendar and make the necessary reminders to the team.
• Conduct research and create reports on various topics based on the needs of the supervisor.
• Maintaining a high degree of discretion and confidentiality.
• Supervise, mentor and manage employees under their responsibility.
• Intervene in various cross-departmental processes.
• Coordinate the organization of events for the department. 

QUALIFICATIONS:

• Diploma of college studies in a relevant field of study;
• Five (5) years of relevant experience. 

The Board may, at its discretion, waive any or all of the afore-mentioned qualification requirements if it finds a suitable candidate who is a beneficiary of the James Bay and Northern Québec Agreement and who accepts, as a condition of employment, to follow a training plan determined by the Board.

REQUIREMENTS:

• Fluency in two (2) of the three (3) official languages of KI (Inuktitut, English and French).
• Excellent planning, organizational and communication skills.
• Asset: knowledge of the Inuit culture.

CLASSIFICATION / SALARY / BENEFITS:

Class 00-05 as per the working conditions of KI’s managers: from $72,911 to $97,212 annually depending on qualifications and experience. All benefits are prorated based on the percentage of the task. 

In addition to salary, you may be eligible to benefits such as:

• 30 days paid vacation
• Up to 10 paid recuperation days
• 2-week paid holiday period  
• Free parking
• Employee and Family Assistance Program
• Career development opportunities
• Hybrid work schedule 

and, when applicable, other benefits such as:

• Summer schedule
• Northern premium
• Food transportation allocation
• Paid relocation benefits
• Retention and attraction premium
• Up to three (3) round trips to and from Nunavik